seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
83423,Department of Corrections. Division of Administrative Services,Site selection files,1987-,alphabetical by site,"These files provide the documentation for the selction of sites for correctional facilities\, particulary the Gunnison site. The files indicate the characteristics of the sites under consideration and document the final choice.",Permanent. Retain for 10 year(s),Public,
83424,Department of Corrections. Division of Administrative Services,Expungement files,1985-,Chronological,"These are complete criminal history and offender case files which may include records of the investigation\, arrest\, detention\, or conviction of a petitioner for expungement. Upon receipt of a valid order to expunge\, pursuant to UCA 77-18-14\, they are officially sealed indicating that the file has been expunged. They are maintained in the event that the court orders a file reopened.",Retain for 80 year(s),Exempt,
83422,Department of Corrections. Division of Administrative Services,Correctional facilities architectural plans,1983-,Chronological,"These files are used to review building plans\, to make changes in design and to ensure that the designs are correct and meet the specifications prepared by the Department. May include architectural designs\, specifications\, correspondence\, contract agreements\, final building plans and cost analysis data. The original files are retained by the Division of Facilities Construction and Management.",Retain until administrative need ends,Protected,
59910,Department of Corrections. Division of Administrative Services,Budget planning files,1982-,Alphabetical by subject,"These are estimates\, plans\, and reports used in the preparation of the department's budget to justify budget requests presented to the governor's office. These include working papers\, cost estimates\, rough data accumulated in the preparation of annual budget estimates\, narrative statements\, reports on the status of appropriation accounts and apportionment\, quarterly and annual reports regarding the effectiveness of the budget as a whole.",Permanent. Retain for 10 year(s),Public,
59921,Department of Corrections. Division of Administrative Services,Building inspection files,1985-2022.,Alphabetical by building name,"These are reports used to ensure adequacy of protective and preventive measures taken against hazards of fire explosion and accidents. It also indicates if the facility is secure from potential escape or sabotage by inmates or from external sources. These include inspection worksheets\, final reports\, correspondence and responses to findings.",Permanent. Retain for 7 year(s),Private,
59917,Department of Corrections. Division of Administrative Services,Building management case files,1974-2022.,"Alphabetical by building name, thereunder chronological","These files document the negotiations and the resulting agreements for leased facilities. They also have all specifications and procurement information for a building owned or leased by the department\, modifications made to leased or publicly-owned buildings\, and analysis done for space management. Information includes contracts\, agreements\, or procurements made for each building\, correspondence concerning the building\, and building modification work orders.",Retain for 27 year(s) after expiration of contractual agreement or until separation,Exempt,
80211,Department of Corrections. Division of Administrative Services,Data processing plans and amendments,1985-,Chronological,"These are Annual Plans put together by the bureau which forecast the automation hardware and software needs for the agency for the coming year. These include an executive summary\, an agency overview and background data\, an explanation of the current data processing environment\, projections for expansion of the data processing environment and the budgetary impact.",Permanent. Retain for 5 year(s),Public,
27745,Department of Corrections. Division of Administrative Services,Billings,2003-2022.,alphabetical by name,"Records in this series are created to invoice the Department of Corrections for items or services and to initiate payments to vendors. Included are such documents as invoices\, purchase orders\, and correspondence.",Retain for 4 year(s),Private,
17193,Department of Corrections. Division of Administrative Services,Employee educational stipend program files,1986-2022.,Alphabetical by surname.,"These records document the educational assistance provided to each student for professional development. They include applications for assistance\, letters of approval\, memos\, grades and warrant requests.",Retain for 5 year(s),Private,
17183,Department of Corrections. Division of Administrative Services,Management training instruction manuals,1985-2000.,Alphabetical by title,"These reference manuals are used by instructors for teaching. They are also used by the training supervisor as reference for past training and as evidence in court to document the type of training available and given to staff members. Included in the manuals are curriculum\, lesson plans\, and testing/evaluation documentation.",Permanent. Retain for 5 year(s) after end of project or program,,
23874,Department of Corrections. Division of Administrative Services,Utah Correctional Industries (UCI) asbestos court case records,1995-2001.,Alphabetically by topic.,These records were gathered by the Division of Facilities Construction and Management from the Division of Correctional Industries of the Utah Department of Corrections for use in the court case of the State of Utah vs. W. R. Grace et al. Included are personnel records; memoranda; investigative material; asbestos specific records (which may carry a 30 year retention schedule); and various other records related to this case. Records are for both the Department of Corrections staff and inmates. The inmate records may be subject to expungement.,Retain for 30 year(s),Public,
20314,Department of Corrections. Division of Administrative Services,Pre-Service Academy session records,1985-,"Numerical by session number, thereunder alphabetical by surname","These records are used to verify the training an individual employee received prior to being accepted as a correctional officer as required by Utah Administrative Code R728-406 (1998). An employee who does not graduate from the academy is considered not to have passed probation and is released from employment. The series also includes training files for correctional officers at county facilities. Information includes transcripts\, test scores\, attendance records\, peer evaluation results\, schedule for session\, and copies of course completion certificates.",Retain for 20 year(s) after separation,Private,
14907,Department of Corrections. Division of Administrative Services,Official employee medical records system,1994-2022.,Alphabetical by employee's last name,"These medical records may include: bloodborne pathogen information as required by OSHA Bloodborne Pathogen regulations\, 29 CFR part 1910.1030\, bloodborne pathogen exposure incident information\, general medical\, airborne pathogen information as required\, Worker's Compensation related records\, drug testing related records\, and ADA related records. They are segregated from personnel records pursuant to the Americans with Disabilities Act (ADA).",Retain for 15 year(s),Private,
59916,Department of Corrections. Division of Administrative Services,Building construction project files,1980-2022,Alphabetical by building name,"These are case files used by the facilities bureau to review building plans\, to make changes in designs\, and to ensure that the designs are correct and meet the specifications prepared by the Department. These records include architectural designs\, specifications\, correspondence\, contract agreements\, final building plans\, and cost analysis data.",Permanent. Retain for 10 year(s) after disposition of asset,Protected,
59913,Department of Corrections. Division of Administrative Services,Policy and procedures,1978-,Alphabetical by subject,"These are policies and procedures that govern the operation and the administration of various programs in the department. These are not all-inclusive since Corrections separated from the Department of Social Services in 1984. These include memos\, sample letters and forms stating procedures to be followed by employees and the type of policy/procedure to be followed. An imaged version",Permanent. Retain for 40 year(s),Public,
27292,Department of Corrections. Division of Administrative Services,Photographs,1980-,,"This series contains photographs of directors\, administrative staff\, and other staff members. It does not include inmate identification photographs.",Permanent. Retain until administrative need ends,Public,